Chromebook Policy

1:1 Chromebook Policy (grades 7 through 9)

Mission: The mission of the 1-to-1 program at Tandem Friends School is to create a collaborative learning environment for all learners. This environment will enable and support students and teachers to implement transformative uses of technology while enhancing students’ engagement with content and promoting the development of self-directed, responsible life-long learners.

Training: Students will be trained on how to use the Chromebook by their teachers. Training documents and videos will be available online for students to refer to when needed.

Return: Student Chromebooks and accessories (charger and battery) will be collected at the end of each school year for maintenance over summer vacation. Students will retain their original Chromebook each year while enrolled at TFS. 

Any student who transfers out of TFS will be required to return their Chromebook and accessories. If a Chromebook and accessories are not returned, the parent/guardian will be held responsible for payment in full.

Taking Care of Your Chromebook: Students are responsible for the general care of the Chromebook which they have been issued by the school. Chromebooks that are broken or fail to work properly must be taken to the Administration, Communications & Technology Office located in the Main Building. If a loaner Chromebook is needed, one will be issued to the student until their Chromebook can be repaired or replaced. 

General Precautions:
  • No food or drink is allowed next to your Chromebook while it is in use.
  • Cords, cables, and removable storage devices must be inserted carefully into the Chromebook.
  • Students should never carry their Chromebook while the screen is open. 
  • Chromebooks should be shut down when not in use to conserve battery life.
  • Chromebooks should never be shoved into a locker or wedged into a book bag as this may break the screen. Handle them carefully.
  • Do not expose your Chromebook to extreme temperature or direct sunlight for extended periods of time. Extreme heat or cold may cause damage to the laptop.
  • Always bring your Chromebook to room temperature prior to turning it on.
Carrying the Chromebook: The protective shell of the Chromebook will only provide basic protection from everyday use. It is not designed to prevent damage from drops or abusive handling. Carrying the Chromebook in a padded backpack or padded bookbag is acceptable provided the backpack or bookbag is handled with care. For example, you shouldn’t toss the bag or drop the bag if your Chromebook is inside. 

Screen Care: The Chromebook screen can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.

  • Do not lean on top of the Chromebook.
  • Do not place anything near the Chromebook that could put pressure on the screen.
  • Do not place anything in the carrying case that will press against the cover.
  • Do not poke the screen.
  • Do not place anything on the keyboard before closing the lid (e.g., pens, pencils, notebooks).
  • Clean the screen with a soft, dry anti-static, or micro-fiber cloth. Do not use window cleaner or any type of liquid or water on the Chromebook. You can also purchase individually packaged pre-moistened eyeglass lens cleaning tissues to clean the screen. These are very convenient and relatively inexpensive.

Using Your Chromebook

At School:

The Chromebook is intended for use at school each and every day. In addition to teacher expectations for Chromebook use, school messages, announcements, calendars, academic handbooks, student handbooks and schedules will be accessed using the Chromebook. Students must be responsible for bringing their Chromebook to all classes, unless specifically advised not to do so by their teacher.
 
Home: All students are required to take their Chromebook home each night throughout the school year for charging. Chromebooks must be brought to school each day in a fully charged condition. Students need to charge their Chromebooks each evening. It is recommended that students not carry the AC Adapter power cord (charger) to school. If fully charged at home, the battery will last throughout the day.

Sound: Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. It is recommended that student bring personal headset or earbuds for any audio projects they work on.

Printing at School: Printing functionality will be available at school through Google Cloud print. Teaching strategies will facilitate digital copies of homework whenever feasible. 

Printing at Home: The Chromebook will not support a physical printer connection. Instead, users may print to their home printers using the Google Cloud Print service. A wireless home network is required for this. See http://google.com/cloudprint

Managing Your Files and Saving Your Work

Students may save documents to their Google Drive, or they may save to an external memory device such as a miniSD card or USB flash drive. Saving to Google Drive will make the file accessible from any computer with internet access. Students using Google Drive to work on their documents will not need to save their work, as Drive will save each keystroke as the work is being completed. It will be the responsibility of the student to maintain the integrity of their files and keep proper backups. Students will be trained on proper file management procedures. Students may also access OneDrive in the Cloud through their MS Office 365 access.

Personalizing the Chromebook: Chromebooks must remain free of any writing, drawing, or stickers UNLESS the Chromebook is protected with removable skin. An identification label with the student’s name is acceptable on the Chromebooks. Students may add appropriate music, photos, and videos to their Chromebook. 

Originally Installed Software: Chromebook software is delivered via the Chrome Web Store. These are web-based applications that do not require installation space on a hard drive. Some applications, such as Google Drive, are available for offline use. The software originally installed on the Chromebook must remain on the Chromebook in usable condition and easily accessible at all times.

All Chromebooks are supplied with the latest build of Google Chrome Operating System (OS), and many other applications useful in an educational environment. The Chrome OS will automatically install updates when the computer is shutdown and restarted.

From time to time the school may add software applications for use in a particular course. This process will be automatic with virtually no impact on students. Applications that are no longer needed will automatically be removed by the school as well.

Virus Protection: Virus protection is unnecessary on the Chromebook due to the unique nature of its design. 

Additional Software: Students are unable to install additional software on their Chromebook other than what has been approved by teachers.

Inspection: Students may be selected at random to provide their Chromebook for inspection. The purpose for inspection will be to check for proper care and maintenance as well as inappropriate material being carried into the school. 

Repairing or Replacing Your Chromebook

Chromebooks Undergoing Repair
  • Loaner Chromebooks may be issued to students when they leave their Chromebook for repair at the Tech/Communications Office.
  • Repaired Chromebooks will end up with the original factory image as first received. It is important that students keep their school data synced to cloud drives so documents and class projects will not be lost. Personal information that cannot be replaced should be kept at home on an external storage device.
Parents/Students will be charged for full replacement cost of a device that has been damaged due to misuse or abuse.

Consequences for inappropriate use of devices: 
  • Strike one: Student emails teachers, parents, and the Middle or Upper School Director describing the misuse. 
  • Strike two: The iPad is handed in to Middle or Upper School Director, an email is written by the student to all teachers and to the parent describing the misuse, and the student's parents need to arrange to pick up the Chromebook from the Director.
  • Strike three: Student and parent(s) meet with the Middle or Upper School Director to develop an individual student plan for appropriate use. An agreement is signed by the student, parent, the Director, and the student's teachers. 
  • Strike four: The Chromebook is collected, and the student will need to make other arrangements to complete class and assigned work that requires Chromebook use.